To import invoice detail lines from a contractor statement

The procedure to import invoice detail lines from a contractor statement is as follows:

1. Navigate to Quick Menu > Repairs > Finance > Invoices. The Invoices window is displayed.
2. Select a contractor from the alphabetical list or type its name into the Search Contractor field 1. A list of associated invoices is displayed in the Invoices summary table.
3. Double-click on the row containing the exact invoice match 1.
4. Click on Lines. The Lines tab is activated.
5. Click on New Statement. The Search Statement window is displayed.
6. Enter sufficient order details into the search fields provided and click on Search. The Search Statement window is displayed, revealing a list of matching statements.
7. Multi-select all statements to include on the invoice using the Add to Invoice tick boxes provided, or use New Search to enter alternative criteria.
8. Click on Add to Invoice 2. The selected items within each statement are displayed in the Invoice Lines summary table.
9. Use the Notes field to add any contextual data that is relevant to the imported invoice detail lines.
10. Click on Details. The Details tab is activated.
11. Update the Number of items value on the invoice header to match the number of lines added to the invoice.
12. Click on Save.

Tip

1 To aid the selection process, rows can be reordered by clicking on any of the available headings: Invoice ref, Invoice date, Payment due, Gross value, Status.

Note

1 The Search Contractor field will match against any element of the contractor name.

2 Where the total number of lines does not match the number of items held in the invoice header a confirmation message is displayed; these values must agree before the invoice can be authorised.

See related topics...

To raise a new contractor invoice

To add detail lines to a contractor invoice